Conferences
Soleventi & Tour aims to provide all the information and contacts necessary for a successful event and find creative and customized solutions to enhance the customer's image, while making the most of the available budget.
The conference branch operates in both the public and private sectors, being a single contact that allows customers to express their vision in a highly professional manner;
Small, large or huge meetings... the quality of the services, the care for details, the availability shown to participants, regardless of how many they are: these are all ingredients that make an event a lasting memory for participants.
SERVICES: from the inspection visit to the presentation of the best quotation and to the ''thank you'' note to participants after the event, the Soleventi & Tour staff can rely on its experience and competence to offer top-quality integrated services to its customers and guarantee the success of an entire event or just a particular aspect of it.
Every day we allow companies, professionals, authorities and the world of culture to come together. Our job is to plan and provide services for scientific conferences, company conventions, promotional events, seminars and conferences
Conference Services | Services to Scientific Societies | Media & Technologies | CME
CONFERENCE SERVICES
We coordinate the entire event or just a specific aspect of it.
Design
- Planning of the event and feasibility study
- Assessment of conference and communication objectives
- Project development
- Reservation of venues
- Budgeting
- Human resources
- Scheduling
Administrative consulting
- Drawing-up of balance sheets
- Accounting
- Administrative obligations with collection of amounts, invoicing, payments to vendors, VAT and tax obligations
- Check of quotations and payments to vendors
- Drawing-up of final balance sheets
- Management of amounts received from public and private sponsors
- Optimization of economic resources
Image of the event and printing
- Design of coordinated image and adaptation for letterhead
front page
follow-up letter
fax cover page
envelopes
programs
registration sheets
bills
posters
badge
vouchers for lunch
cards ''with compliments''
conference folders
name holders
invitations to social events
menus, attendance certificates, CME certificates
publishing of conference proceedings.
- Graphic adaptation to format
- Final print-ready artwork
- Graphic design and realization for indoor and outdoor signs:
signs
notice panels
hall panels, etc
- Production supervision
- Computer graphic realization of labels, splash, etc.
- Selection of promotional materials
- Personalized gadgets
- Digital printing
- Printing of large formats
- Offset printing
- Realization, planning and design of websites.
- Upgrading, revision and redesign of existing websites by adding new contents
Secretariat services
- Drawing-up of mailing lists
- Direct monitoring of the conference proceedings
- Implementation and management of CME and AIFA procedures for pharmaceutical companies
- Contacts with chairpersons, moderators, speakers and management of hospitality and organization of travel arrangements
- Contracts with hotels chosen for the participants
- Management of registrations
- Management of hotel reservations for participants
- Booking service
- Planning of
catering
technical and audiovisual services
outfitting of halls and commercial art
- Staffing
hostess
interpreters
technicians
tour guides
- Collection of scientific papers or abstracts and publishing of proceedings or abstract book and CD
- Social events for participants and spouses
- Management of invitations
- General event coordination
Outfitting of exhibition venue
- On-site survey of spaces
- Selection of furnishing
- Design of the outfitting concept
- Light design
- 3D rendering of exhibition venue
- Assessment and installation of audio systems
- Supervision of installation/deinstallation
Social Events
- Scheduling and coordination of social, tourist and cultural events
- Gala dinners, folk and theme events
- Visits and tours
- Pre-Post Congress
Other services
- Simultaneous, consecutive and chuchotage interpreting services
- Transcription of proceedings, translation and transcription of texts, editing, graphic layout - Transfer services
- Design of websites and e-commerce platforms
- Management and supply of hostesses, merchandising and promotional services for conferences and show venues
- Planning, scheduling, and management of advertising campaigns
- Corporate consulting services for marketing and advertising
- Organization of trade fairs and conferences and installation of audio-video equipment for events
- Purchase and sale of hardware, software and other IT applications
- Organization of workshops abroad to promote Italian and typical Sicilian products
- Welcome services and legally authorized multilingual tour guides
- Editorial and multimedia productions, gadgets and merchandising
SERVICES FOR SCIENTIFIC SOCIETIES
Secretariat service
Soleventi & Tour offers a wide range of services to the executive board:
- Office with mailing address and telephone contacts
- Dedicated website for relations with members and newsletters
- Management of the mailing list and membership fees
- Dispatch by mail or e-mail of circular letters, bulletins and magazines to members
- Coordination of scientific and conference activities
- Administrative, fiscal and accounting management of the Society's activities.
MEDIA AND TECHNOLOGY SERVICES
Soleventi & Tour can rely on an expert and highly qualified staff that uses the most advanced technologies in the design and provision of technical services
- Websites
- Multimedia presentations
- Audio-video recordings, direction, editing
- CCTV
- Conference System
- Electronic voting
- Attendance system
- Production of video and interactive DVDs
- Amplification
- Video projection
- Simultaneous interpreting booths
- Translations and transcriptions
- Videoconferencing
- Audio and video recording of the event
- and much, much more...